Export Documents: The Complete Guide - Bansar China (2023)

For you to carry out any type of export procedures, having necessary export documents is a must for smooth operations.

If you are an amateur in the exportation industry don’t worry as I am about to explain to you everything you need to know surrounding these documents.

Keep reading.

  • What are Export Documents?
  • How Export Documents compare to Import Documents
  • Types of Export Documents

What are Export Documents?

Just as the name implies, export documents are legal paperwork that is needed whenever you are exporting goods from one country to the other.

It does matter whether you’re importing from China or any other country.

Your documents must conform to the stipulated rules and regulations.

How Export Documents compare to Import Documents

Before knowing how export documents compare to import documents, you need to be knowledgeable about the difference between imports and exports.https://www.bansarchina.com/export-documents/%MCEPASTEBIN%https://www.bansarchina.com/export-documents/%MCEPASTEBIN%

By so doing it would be much easier to comprehend how the two types of documents compare.

Exporting can be defined as the selling of goods and services to another country while importing refers to purchasing goods or services from a foreign country.

Now, export documents mainly deal with goods and services that are sold to a foreign country.

On the other hand, import documents focus on goods and services being brought into a state from a foreign country.

Types of Export Documents

There are various types of export documents not excluding;

  • Export license
  • Bill of lading
  • Bill of exchange
  • Certificate of manufacturer
  • Commercial invoice
  • Insurance certificate
  • Inspection certificate
  • Export packing list
  • Pro forma invoice
  • Certificate of origin
  • Export letter of credit

1) Export License

An export license is one of the most important export documents that you need to acquire before commencing your exportation process.

Export Documents: The Complete Guide - Bansar China (1)

Export license

An export license refers to a document issued by the government to the exporter allowing him or her to export specific goods or services to another country.

Why do you need an Export License?

Not only does an export license allow for the smooth operation of export activities but it also accelerates the general exportation process.

Without an export license, you will experience several difficulties which are likely to lead to some delays.

To avoid all such hullabaloo make sure it’s one of the topmost documents to factor in whenever you are planning to export any type of goods or services.

Who issues an Export License?

An export license is issued by the government to the exporter.

How to Obtain an Export License

Export licensing might sound like such a complex task while it’s not.

First, you need to apply for an export license.

Start by determining whether the goods in question are legally allowed for exportation.

Thereafter determining whether they meet the required guidelines and regulations.

Also, you need to define who has jurisdiction over your goods.

Thereafter, classify your items based on the export control classification number which determines whether or not your goods need special controls.

After classifying your goods, you can now decide whether you need an export license or not depending on the control reasons for the goods and the country of destination.

Above all you need to know Import and Export License framework in China.

Contents of an Export License

An export license includes details such as the name of the shipper, the type of goods to be exported, and the dates of exportation.

2) Bill of Lading

A bill of lading refers to a document that outlines the details of the goods being transported for the efficient processing of the freight shipment and invoice.

Why you need Bill of Lading

In simple terms, a bill of lading serves as the receipt for your goods.

Not only does a bill of lading act as evidence of the contract between the carrier and the shipper.

But it is also considered a document that verifies ownership of goods.

Who issues a Bill of Lading?

A bill of lading is normally handed over to the shipper by the carrier.

How to obtain a Bill of Lading

Obtaining a bill of lading shouldn’t be much of a hassle.

Since it’s granted by the carrier, you have to make sure that you request it before beginning any exportation processes.

Contents of a Bill of Lading

Export Documents: The Complete Guide - Bansar China (2)

Sample bill of lading

As compared to the export license, a bill of lading features more content not excluding;

  • The shipper’s name and address
  • Shipping bill number and date
  • The name as well as the logo of the shipping line
  • Name and the port of loading
  • The number as well as the name of the vessel.
  • Amount of freights paid or payable.
  • Number of packages and containers
  • Name of the port of loading
  • Signature of the chief officer
  • Name of the delivery location as well as the port of discharge.
  • Name and number of the vessel
  • Description of the container and packaging
  • Seal number of the container
  • Details on the number of goods being exported

3) Bill of Exchange

A bill of exchange refers to a written order to a party (the drawer) requesting payment of a specific sum of money for goods to the other party (the drawee).

Why you need Bill of Exchange

A bill of exchange serves as a proper way of requesting a certain amount of payment of goods.

To add on that, a bill of exchange allows you to legally recover the amount of money in case the drawee fails to pay the amount.

Who issues a Bill of Exchange?

A bill of exchange is prepared and issued by the drawer who as well signs it.

How to obtain a Bill of Exchange

An endorsee or drawee can obtain a bill of exchange from the drawer as it is prepared and signed by the drawer.

Contents of a Bill of Exchange

Export Documents: The Complete Guide - Bansar China (3)

Sample bill of exchange

The features found in a bill of exchange are not limited to;

  • Terms of payment
  • The amount to be paid
  • The date of payment
  • The place of payment
  • The interested to be paid
  • The maturity date of the bill
  • A stamp is also included

4) Certificate of Manufacture

A certificate of manufacture is a document that indicates completion of goods ordered by the buyer certifying that the goods are ready and all risks are now borne by the buyer.

Why you need a Certificate of Manufacture

A certificate of manufacture gives more detailed information on the processing of the products and all the general details of the product in question.

Who issues a Certificate of Manufacture?

The manufacturer is responsible for preparing and issuing the certificate to the buyer.

How to obtain a Certificate of Manufacture

Obtaining a certificate of manufacture is quite easy.

All you have to do is requesting one from your manufacturer.

Contents of Certificate of Manufacture

A certificate of manufacture is expected to highlight the following contents;

Export Documents: The Complete Guide - Bansar China (4)

Certificate of manufacture

  • Information about the product together with the number of outputs
  • Details of the products (number, type, and product quality)
  • The date when the manufacturer received the merchandise
  • The amount of waste
  • Production date
  • If the waste could be important in production, the document should indicate its market value.
  • The merchandise value at the factory
  • Total amounts of the applicable duties and the numbers for import entry.

5) Commercial Invoice

A commercial invoice serves as a proof of sale between the seller and the buyer giving details surrounding the price, quantity as well as the value of the goods being sold.

Why you need a Commercial Invoice

A commercial invoice not only comes in handy when accounting for the goods but also when claiming incentives.

In addition to that, a commercial invoice will be needed when collecting or negotiating documents through the bank.

In a nutshell, here is a quick preview of the importance of a commercial invoice;

  • Used for accuracy check
  • It serves as an assurance for payment
  • Helps in record keeping
  • Serves as a piece of evidence for sales
  • Serves as a notice for due payments

Who issues a Commercial Invoice?

A commercial invoice is issued by the seller (exporter) to the buyer (importer).

How to obtain a Commercial Invoice

The seller is responsible for creating the invoice and availing it to the buyer.

A commercial invoice is created through the following steps;

  • Download a template for a commercial invoice
  • Fill in all the details
  • Allocate an invoice number
  • Include the terms of sale together with the customer reference number
  • Highlight the terms of payment and the currency used
  • Include the method of shipment together with the quantity and the unit of measure of the merchandise.
  • Outline the price and value of the shipment
  • If the shipment includes multiple boxes, record the markings on the boxes.

Contents of a Commercial Invoice

Export Documents: The Complete Guide - Bansar China (5)

Sample commercial invoice

The commercial invoice should have the following details;

  • Invoice number
  • Order number
  • The invoice date
  • Name and contact details of the exporter
  • A clear description of the goods
  • The number of goods as well as pacing details.
  • The total price of the goods
  • The currency used during transactions
  • Delivery date
  • The incoterms applicable
  • The freight and insurance charges
  • Exporters bank details
  • Details on the country of origin of the goods and expected country of destination.
  • Freight details (port of loading and offloading)
  • The validity of the commercial invoice

6) Insurance Certificate

An insurance certificate is meant to protect the goods against loss or damage while in transit.

In simpler terms, it provides information on the insurance coverage of the goods.

Why you need an Insurance Certificate

Insurance certificate is important in the following ways;

  • An insurance certificate secures your goods from loss or damage
  • Not only does insurance offer peace of mind but it also ensure business stability in case of any inconveniences.

Who issues an Insurance Certificate?

An insurance certificate is issued by an insurance company or an agent verifying the issuance of a policy for a risk.

How to obtain an Insurance Certificate

Before getting a certificate of insurance you need to have general liability insurance together with any other type of insurance required by the law.

After acquiring one, your insurance company should be in a good position to direct you further on the steps to take for you to finally have your certificate of insurance.

Remember, you shouldn’t be charged for this and if you do then you better consider getting a new insurance company or agent.

Contents of an Insurance Certificate

Every certificate of insurance must include the following details;

Export Documents: The Complete Guide - Bansar China (6)

Insurance policy

  • The name insured
  • Types of coverage
  • Limits of coverage
  • The Policy number
  • The insurance company
  • The name insured
  • The policy effective date

7) Inspection Certificate

An inspection certificate refers to a document that certifies that the goods in question have been passed through inspection and adhere to the terms of the sales contract.

Why you need an Inspection Certificate

An inspection certificate not only enhances your customer’s confidence but also reduces rejection losses.

In addition to that, an inspection certificate allows you to identify potential hazards.

Who issues an Inspection Certificate?

An inspection certificate is normally issued by an independent inspection company after confirming whether or not the goods meet the stated terms as outlined in the sales contract.

How to obtain an Inspection Certificate

A certificate of inspection can easily be obtained from an independent inspection company.

Contents of an Inspection Certificate

Every inspection certificate should include the following details.

Export Documents: The Complete Guide - Bansar China (7)

Sample export inspection certificate

  • Ate of inspection
  • Name of the seller
  • Insurance policy number
  • Place of inspection
  • Place as well as the date of issue
  • Gross weight
  • Country of origin
  • Number of the pro forma invoice and date
  • Goods description
  • The name as well as the signature of the person who has been authorized.
  • Port of discharge
  • The type of packing as well as the number of packages

8) Export Packing List

Just as the name implies, an export packing list refers to a document that lists all the packaging details of a shipment.

Why you need an Export Packing List

An export packing list is crucial for both the ultimate consignee and the freight forwarder.

The following are some of its importance in international trade.

  • An export list is used when acquiring other export documents such as an inland bill of lading.
  • It highlights specifics needed for a certificate of origin.
  • An export packing list also plays a role when booking international carriers.
  • It backs up an insurance claim in case of damage or loss of goods while in transit.
  • Not only does an export packing list support issuance of Material safety data sheet but also reimbursement under a letter of credit.

Who issues an Export Packing List?

An export packing list is normally issued by the seller who sends it to the location of the goods so that it can be used in the calculation of the goods.

How to obtain an Export Packing List

You can obtain an export packing list from the seller who creates the list from the template available.

Contents of an Export Packing List

An export packing list should feature the following details;

Export Documents: The Complete Guide - Bansar China (8)

Export packing list

  • The exporter’s details
  • Reference number of the shipment
  • The country of destination
  • The invoice number
  • Details of the consignee
  • Port of loading
  • The port of offloading
  • Physical description of the shipment including the eight and dimensions.
  • The terms of payment and delivery of the shipment
  • An authorized signature that includes a date and has a stamp.
  • The purchase order number

9) Pro Forma Invoice

A pro forma invoice is an estimated invoice that a seller sends to the buyer highlighting all the goods details before they are delivered.

Why you need a Pro Forma Invoice

A pro forma invoice not only helps in calculating the cost estimate of your shipment but also facilitates a smooth process when your goods are passing through customs.

Who issues a Pro Forma Invoice?

The seller is responsible for issuing of a pro forma invoice before the goods or shipment is delivered.

How to obtain a Pro Forma Invoice

To obtain a pro forma invoice you only have to request from your seller. The seller creates the pro forma invoice using excel or word.

However, in recent times, most choose to use invoicing software as they are not only considered to be more accurate but also efficient.

Contents of a Pro Forma Invoice

Every pro forma invoice should highlight the following details;

Export Documents: The Complete Guide - Bansar China (9)

Pro forma invoice sample

  • The buyer’s and seller’s contact details
  • The date of issue
  • Terms of payment
  • The reference number
  • All taxes including VAT
  • Total amount due
  • Full description of the goods
  • Exporters banking details
  • The incoterms applicable
  • Country of origin
  • The validity of the pro forma invoice
  • The unit pricing
  • Signature and the title

10) Certificate of Origin

A certificate of origin is an international trade document that declares that goods have been purely produced or manufactured and obtained from a certain country of origin.

Why you need a Certificate of Origin

A certificate of origin has proved to be of great importance during import clearance.

In addition to that, it increases the competitiveness of exporters with others from different countries.

Who issues a Certificate of Origin?

The country’s or territory’s chamber of commerce is the body responsible for the issuance of a certificate of origin.

How to obtain a Certificate of Origin

Each and every country has a chamber of commerce that offers a certificate of origin.

For you to obtain a certificate of origin you have to contact your local chamber of commerce and they will guide you on how to get your certificate.

Alternatively, some chambers choose to send a digital certificate of origin online.

Contents of a Certificate of Origin

A certificate of origin should have the following details included;

Export Documents: The Complete Guide - Bansar China (10)

Certificate of origin

  • Exporter’s contact details as well as address
  • The departure date
  • Port of loading and offloading
  • The destination country
  • Consignee’s contact and address details
  • The certificate number
  • Exporter’s reference
  • Name of the vessel as well as the voyage number.
  • Products details
  • Signature and name of the legal representatives.

11) Export Letter of Credit

An export letter of credit refers to a document that states that the buyer’s bank is responsible for the payment provided the terms stipulated in the letter of credit are met.

Why you need an Export Letter of Credit

An export letter of credit is important in a number of ways not excluding;

  • It minimizes the supplier’s risk
  • Provides security to the exporter
  • It simplifies settlement of transaction disputes.
  • An export letter of credit assures the exporter that money will be received on time.
  • In addition, there’s the assurance to receive the full amount of money

Who issues an Export Letter of Credit?

Export letters of credit are issued by banks on behalf of their customers.

How to obtain an Export Letter of Credit

Acquiring an export letter of credit is primarily done through your bank.

After contacting your bank, most probably you might also need to liaise with international trade.

Thereafter you will be advised accordingly on how you could obtain your document.

Contents of an Export Letter of Credit

The following details are included in an export letter of credit;

  • Export Documents: The Complete Guide - Bansar China (11)

Letter of credit

  • The issuing bank
  • The applicant contact details and address
  • The confirming bank
  • Total amount due and currency
  • The beneficiary
  • Date of expiry
  • Place of expiration
  • Type of letter of credit

Now, once you have all these export documents, it will be easy to go ahead with the transactions.

At Bansar, we make the entire process easy and simple by handling all the paperwork for you.

Contact us now for all you importing from China to global destination needs.


What documents do I need to export to China? ›

What is needed to export to China?
  • Commercial invoice.
  • Bill of lading.
  • Packing list.
  • Sales contract.
  • Customs declaration.
  • AES filing.
  • Proforma invoice.
May 6, 2022

What is an export checklist? ›

This checklist allows you to assess the progress of your exporting initiative or to get a snapshot of the entire process. Before Exporting: Carefully examine the pros and cons of exporting to ensure it is viable. Conducting a SWOT Analysis of your Export Capability.

Do all shipments to China require an EEI? ›

An EEI filing is required for shipments to China, Russia, and Venezuela for: All shipments of a single item or merchandise valued at more than $2,500, even if an export license is not required. Shipments, regardless of value or content, intended for military end-use.

How to export from USA to China? ›

The documents you need to export to China will vary depending on your products, but include the following:
  1. Bill of lading.
  2. Commercial invoice.
  3. Packing List.
  4. Sales contract.
  5. Proforma invoice.
  6. Certificate of origin signed by a local chamber of commerce.
  7. AES filing.
  8. Customs declaration.

Which is the first step to prepare documents for export? ›

The Export Shipping Documentation Process
  • Step 1: Receive an Inquiry. ...
  • Step 2: Screen the Potential Buyer and Country. ...
  • Step 4: Finalize the Sale. ...
  • Step 5: Prepare the Goods and the Shipping Documents. ...
  • Step 7: Miscellaneous Forms and Ship Your Goods.
Apr 19, 2023

What is the procedure for export? ›

The procedure of Export Trade. The international buyer who wishes to buy the goods from the other country sends an inquiry relating to price, desired quality, terms, and conditions for the export of goods which is known as Trade inquiry. The exporter sends a reply to the inquiry in the form of 'Quotation'.

What documents do you need to ship internationally? ›

In most cases, you'd need the following documents for international shipping.
  1. Proforma invoice. ...
  2. Commercial invoice. ...
  3. Export packing list. ...
  4. Certificates of origin. ...
  5. Certificate of free sale. ...
  6. Shipper's letter of instruction. ...
  7. Inland bill of lading. ...
  8. Ocean bill of lading.
Dec 9, 2022

What is the most common exporting document? ›

Common Export Documents
  • Bill of Lading. A receipt and contract for the transportation of the goods, as well as a title document. ...
  • Certificate of Origin. ...
  • Commercial Invoice. ...
  • Consular Documents. ...
  • Destination Control Statement. ...
  • Dock Receipt. ...
  • Electronic Export Information (EEI) ...
  • Export License.
Feb 28, 2012

Which of the following documents is required for exporting? ›

Bill of Lading

It also includes product information such as type, quantity, and destination that the goods are being carried to. This bill can also be treated as a shipment receipt at the port of destination where it must be produced to the customs official for clearance by the exporter.

What are the three 3 main documents required for import customs clearance? ›

Imports must have the following documentation: Invoice (unless a commercial sample under $25 in value) Ocean bill of lading, inland bill of lading, through bill of lading, air waybill (air cargo) Proof of insurance.

Does China have export restrictions? ›

China-Specific Controls. Under the Export Administration Regulations (EAR) (15 C.F.R. Parts 730 – 774), a license is required to export, reexport, or transfer (in-country) certain controlled items to end users in the PRC. See the Commerce Control List in Supplement No.

What is required to ship to China? ›

The first things you'll need for any shipment going to China are a commercial invoice, an air waybill, and—if you're shipping multiple boxes at once—a detailed packing list. These documents must be legible, written in English, and accurate.

What does no EEI 30.36 mean? ›

Goods shipped to or from Guantanamo Bay Naval Base in Cuba and the US. NOEEI 30.36. Shipments to Canada and not controlled by BIS, State/ITAR or other licence regulations.

What are the new US export restrictions to China? ›

The US Department of Commerce released new rules on 7 October 2022 prohibiting US companies from exporting to China the technology, software, and equipment used in producing advanced computing chips and supercomputers.

What is the largest US exporter to China? ›

Soybeans. Soybeans accounted for nearly one-half of U.S. agricultural exports to China at a record $16.4 billion, surpassing the previous year's record by more than $2.2 billion. China is the world's largest soybean importer, accounting for nearly 60 percent of global trade and half of U.S. soybean export value.

What is the cheapest way to ship US to China? ›

DHL is considered the leading carrier for overseas shipments and a great option for shipping to China. Their rates are slightly cheaper than UPS or FedEx while offering the same delivery windows. If you want to ship to China, consider DHL as one of your first options when checking shipping prices.

What are the three basic stages of exporting? ›

Four Primary Stages in The Export Process (Using L/C)
  • Sales Contract Process.
  • L/C Opening Process.
  • Cargo Shipment Process.
  • Shipping Document Negotiation Process.

Who prepares shipping documents? ›

7.9.1 Shipping documents

Shipping documents are prepared by you or your freight forwarder. They allow the shipment to pass through customs, be loaded onto a carrier and be transported to the destination. Key shipping documents include: commercial invoice.

What is proof of export documentation? ›

(1) Records or other documentary evidence of exportation (originals or copies) issued by the exporting carrier, such as a bill of lading, air waybill, freight waybill, Canadian Customs manifest, and/or cargo manifest; (2) Records from a CBP-approved electronic export system of the United States Government (§ 190.73);

What are the six P's for export growth? ›

The building blocks of an effective marketing strategy include the 6 P's of marketing: product, price, place, promotion, people, and presentation. The effective integration of the 6 P's of marketing can serve as the foundation for an effective growth strategy.

What is the key risk in exporting? ›

These risks can include macroeconomic risks, such as the risk of inflation; political risks, such as civil unrest or economic sanctions in a given country or region; and business-specific risks, such as the potential for decreased market demand and changes to customers' creditworthiness.

What are the most common methods of exporting? ›

The most common methods of exporting are indirect selling and direct selling. In indirect selling, an export intermediary, such as an export management company (EMC) or an export trading company (ETC), assumes responsibility for finding overseas buyers, shipping products, and getting paid.

What is export bill of lading? ›

A bill of lading (BL or BoL) is a legal document issued by a carrier (transportation company) to a shipper that details the type, quantity, and destination of the goods being carried. A bill of lading also serves as a shipment receipt when the carrier delivers the goods at a predetermined destination.

How do you pay for export? ›

With cash-in-advance payment terms, an exporter can avoid credit risk because payment is received before the ownership of the goods is transferred. For international sales, wire transfers and credit cards are the most commonly used cash-in-advance options available to exporters.

How do I create an export file? ›

Export project information
  1. Choose File > Save As.
  2. Choose Browse. ...
  3. In the Save As type box, select the file format that you want to export data to.
  4. In the File name box, type a name for the exported file.
  5. Choose Save.

Who issues bill of lading? ›

House Bill of Lading: Issued by the freight forwarder or non-vessel operating common carrier (NVOCC). Here, the consignor is the seller/exporter and the consignee is the receiver/buyer. Master Bill of Lading: Issued by the shipping line or carrier and is also known as the ocean or carrier BOL.

What is the difference between dock receipt and bill of lading? ›

A dock receipt ensures the carrier is accountable for the safe custody of the good until it is delivered to the destination. The bill of lading is prepared based on the dock receipt. On the occasions of any damage to the good, the dock receipt comes in handy while claiming the compensation.

What document is required for every shipment? ›

Bill of lading

The bill of lading (BL or BoL) is a legal export trade document between the person shipping and the shipping company. It contains everything the shipping company needs to know to be able to get the goods to the right destination in optimal conditions.

What 3 documents are required for all non document UPS international shipments? ›

You'll need an original version of a commercial invoice, a UPS shipping label and two additional copies of the invoice. Sending multiple packages to the same recipient will require your lead package to have a UPS shipping label and three copies of the commercial invoice.

What is the best shipping method for international? ›

USPS Priority Mail Express International:Priority Mail Express International is the USPS's fastest, most premium international shipping service. With a delivery timeframe of 3–5 days to over 180 countries, it also features international flat rate packaging to simplify international shipping.

Do you need a tax ID to ship internationally? ›

Tax Identification numbers are required on a label or customs form. Before you can add a TIN to your shipments, you'll need to add it to your ShipStation account. Select Shipping and then choose International Settings from the left-hand sidebar.

Which export business is best? ›

The most profitable export business in India is the export of pharmaceuticals, followed by the exports of textiles and apparel, engineering goods, chemicals, gems and jewellery, leather goods, food and beverages, and marine products.

What is export entry strategy? ›

Exporting is a typically the easiest way to enter an international market, and therefore most firms begin their international expansion using this model of entry. Exporting is the sale of products and services in foreign countries that are sourced from the home country.

What are the key elements of an export strategy? ›

Building a good exporting strategy requires several key elements, including money, time, talent, energy, focus, and commitment. A successful exporter will have the determination to discover the relevant factors that are used in specific export strategies for each target market.

What is America most known for exporting? ›

The most recent exports are led by Refined Petroleum ($83.3B), Petroleum Gas ($70.9B), Crude Petroleum ($67.6B), Cars ($55.4B), and Integrated Circuits ($51.3B). The most common destination for the exports of United States are Canada ($259B), Mexico ($247B), China ($151B), Japan ($71.8B), and South Korea ($66.4B).

Who is number 1 export? ›

1. China. Aside from the European Union (which is a collective of many countries), China is the world's largest exporter.

What is not required for export? ›

Letter of credit is an instrument issued by bank after request made by a foreign buyer that payment will be made to the exporter i.e. the beneficiary. It is useful where buyers and sellers do not know each other personally and are separated by distance. Hence, it is not required for obtaining an export license.

Which document is not required for export? ›

Bill of entry is a formal declaration prepared by the importer describing the goods that are being imported. It is used by customs officer to check whether the goods are same as stated in the document. Hence, this document is not a part of export documentation.

What documents are needed for US customs clearance? ›

Firstly, let's look at the documents that fall under the importer's responsibility based on information from the seller of the items being imported.
  • Commercial Invoice. ...
  • Packing List. ...
  • Certificate of Origin (C.O.O.) ...
  • Bill Of Lading (BOL) ...
  • Air Waybill (AWB) ...
  • ISF 10+2 Form. ...
  • Arrival Notice. ...
  • Delivery Order (D/O)

What requires customs clearance? ›

Customs clearance is the process of declaring goods to Customs authorities when entering or leaving a country. Individuals or businesses can do this. Goods subject to customs clearance include items that are being imported or exported, as well as personal effects and commercial shipments.

What documents do I need to import to China? ›

Necessary documents vary by product but may include standard documents such as a bill of lading, invoice, shipping list, customs declaration, insurance policy, and sales contract as well as more specialized documents such as an import quota certificate for general commodities (where applicable), import license (where ...

What is the certificate of origin for export to China? ›

Certificate of Origin, also known as C/O or CO, is a shipping document which is used for certification that the products exported are wholly obtained, produced or manufactured in a particular Country.

How much does it cost to send a document to China? ›

First-Class Mail International

The price starts at $2.60, and this service is generally used for shipping documents or postcards.

How to ship to China from USA? ›

Which carriers ship to China?
  1. Budget Economy. 8 - 14. days.
  2. DHL Express. 2 - 5. days.
  3. DHL Express Smallbox. 2 - 5. days.
  4. FedEx Economy. 5 - 9. days.
  5. Fedex Intl Connect. 10 - 20. days.
  6. FedEx Priority. 3 - 6. days.
  7. UPS Expedited. 5 - 9. days.
  8. UPS Worldwide Saver. 3 - 6. days.

What can I not send to China? ›

The following items are prohibited from entering China: arms, ammunition, and explosives of all kinds; counterfeit currencies and counterfeit negotiable securities; printed matter, magnetic media, films, or photographs that are deemed to be detrimental to the political, economic, cultural, and moral interests of China; ...

What is the cheapest way to ship something to China? ›

A monitored postal service such as DHL eCommerce or EMS Parcel Post will be the cheapest option to send to China from the US. These services are delivered to the domestic leg of travel in the USA and the local postal service in China via local carriers, such as FedEx or USPS.

What documents do I need to import goods from China to USA? ›

Necessary documents vary by product but may include standard documents such as a bill of lading, invoice, shipping list, customs declaration, insurance policy, and sales contract, as well as more specialized documents such as an import quota certificate for general commodities (where applicable), import license (where ...

What are labeling requirements in China? ›

All products sold in the PRC must be marked in the Chinese language. Chinese regulators require imported and exported (but not domestic) food items such as candy, wine, nuts, canned food, and cheese to have labels verified and products tested for quality before a good can be imported or exported.

How can I avoid customs charges from China? ›

If the goods that you're importing cost less than $800, they are not subject to duty or taxes (with the exception of goods like alcohol and tobacco). In order to figure out how to calculate import duty from China to the U.S., you need to know your product's HTS classification.

How do I export goods from China? ›

Documents needed for exporting goods from China
  1. Export license.
  2. Commercial invoice.
  3. Packing list.
  4. Certificate of origin.
  5. Bill of exchange.
  6. Insurance certificate.
  7. Purchase order or letter of credit.
  8. Customs bond.

Do I need a certificate of origin from China? ›

A Certificate of Origin (COO) is a document that proves that the products you're selling are actually from China. It's an essential document for any importing business as it can help reduce or avoid tariffs and other penalties.

What documents are required for import customs clearance in China? ›

What documents are required for customs clearance in China? The documents required for customs clearance in China include a commercial invoice, packing list, bill of lading or air waybill, and import license (if required).

What is the best way to send large files to China? ›

Best Way to Send Large Files to China

FileCloud is the best option for large file sharing like sending video to China with complete privacy and security. FileCloud offers many advanced file sharing features, difficult to find in other file sharing solutions.

What is the cheapest way to mail documents internationally? ›

First-Class Mail International is our most affordable option for sending postcards, letters, and flats (large envelopes) to about 180 countries. Send 1 oz. letters or postcards around the world with one Global Forever® stamp, which currently costs $1.45 and never expires, even if the postage price goes up.

How much does it cost to ship 5 lbs to China? ›

Country Conditions for Mailing - China
Weight not over (lbs.)Parcel Post Rate
21 more rows


Top Articles
Latest Posts
Article information

Author: Patricia Veum II

Last Updated: 19/01/2024

Views: 6684

Rating: 4.3 / 5 (64 voted)

Reviews: 95% of readers found this page helpful

Author information

Name: Patricia Veum II

Birthday: 1994-12-16

Address: 2064 Little Summit, Goldieton, MS 97651-0862

Phone: +6873952696715

Job: Principal Officer

Hobby: Rafting, Cabaret, Candle making, Jigsaw puzzles, Inline skating, Magic, Graffiti

Introduction: My name is Patricia Veum II, I am a vast, combative, smiling, famous, inexpensive, zealous, sparkling person who loves writing and wants to share my knowledge and understanding with you.